FAIS Network Sites > Sponsored Programs Services > Awards Set Up Team

Awards Set Up Team

What We Do

The Sponsored Programs Services Award Setup Team initiates the award set-up, or makes changes to existing awards in Workday after notification from ORSO that an executed agreement is ready. 

Primary responsibilities include:

  • New Award Set Up
  • Manage Subcontract award lines
  • Create guarantee awards
  • RCAR requests for additional award lines
  • Process Re-budgets (Including subcontract Object 14 transfers)
  • Time Extensions
  • De-obligations
  • Award Revisions
  • Increase award funds
  • Carryforward from previous budget years
  • PI Changes
  • Create Fixed Price Consolidation Accounts (FPCA)
  • Program Income Accounts – See BPPM 40.07 and https://orso.wsu.edu/rcar/
  • Blanket Research Accounts – See BPPM 40.07 and https://orso.wsu.edu/rcar/
  • Manage Workday Service Desk ticket requests for set up actions

Who We Are

Manager

Sandy Jutte

Setups

Becky McBride

Lester Easley

Eric Clark

Jennifer Stephenson

Dene Morgan

Program Assistant

Jennifer Ambrecht

Contact us

Helpful Links

Common Forms

Workday Request Type:

Research or Conference Account Request (RCAR-FPCA)

Used to request the establishment of a Fixed Price Consolidation Account (FPCA) for a department or Principle Investigator. BPPM 40.07

Research or Conference Subaccount Request (RCAR – New Award Line)

Used to request an additional award line to an existing award

Workday Request Type:

Sponsored Programs Activity Request (SPAR Rebudget)

Used to request a re-budget of allocated funds within an award.

Workday Request Type:

Sponsored Programs Activity Request (SPAR – Guarantee New Award)

Used to request a new award in Workday to allow spending before WSU has received a fully executed agreement. An ORSO number is required to link the Guarantee award to the ORSO activity.

Sponsored Programs Activity Request (SPAR – Guarantee Existing Award)

Used to request additional award lines or extend existing award lines in Workday to continue spending before WSU has received a fully executed amendment to an existing award.

Chart shows the minimum information needed and required approvals per request type.**

SPAR REBUDGETSPAR GUARANTEERCAR-NEW ACCOUNTRCAR-FPCA*
Award Number
(AWD00XXXX)		XXX
Grant Number
(GR0000XXXX)		X
ORSO NumberXXXX
Principal Investigator (PI) ApprovalXXXX
Dept. Chair ApprovalXXX
Dean/Director ApprovalX
Excel BudgetXXX
*RCAR-FPCA: the Setup Team processes the new FPCA setup and the Award Management team manages award transfers.

Approving Officer: Principal Investigator/Director, Department Chair, Dean/Director (required for guarantee)

**The approval document should be one e-mail (or combined document) that shows all approvals from the necessary approving officer(s).