Awards Set Up Team

What We Do

The Sponsored Programs Services Award Setup Team initiates the award set-up, or makes changes to existing awards in Workday after notification from ORSO that an executed agreement is ready.

Primary responsibilities include:

New Award Set Up
Manage Subcontract award lines
Create guarantee awards
RCAR requests for additional award lines
Process Re-budgets (Including subcontract Object 14 transfers)
Time Extensions
De-obligations
Award Revisions
Increase award funds
Carryforward from previous budget years
PI Changes
Create Fixed Price Consolidation Accounts (FPCA)
Program Income Accounts – See BPPM 40.07 and https://orso.wsu.edu/rcar/
Blanket Research Accounts – See BPPM 40.07 and https://orso.wsu.edu/rcar/
Manage Workday Service Desk ticket requests for set up actions

Who We Are

Manager

Sandy Jutte

Setups

Becky Darney

Lester Easley

Eric Clark

Jennifer Stephenson

Dene Morgan

Program Assistant

Jennifer Ambrecht

Helpful Links

ORSO

Workday Create Request

Common Forms

RCAR – (Research or Conference Account Request) Used to request an additional award line to an existing award or to request the establishment of a Fixed Price Consolidation Account (FPCA) for a department or Principle Investigator. BPPM 40.07

SPAR – (Sponsored Project Activity Request) Used to request a re-budget of allocated funds within an award.

GUAR – Guarantee (uses SPAR form – Sponsored Project Activity Request) Used to request a new award, additional award lines or extend existing award lines in Workday to allow spending before WSU has received a fully executed agreement.

Chart shows the minimum information needed and required approvals per request type.

	SPAR REBUDGET	SPAR GUARANTEE	RCAR-NEW ACCOUNT	RCAR-FPCA*
Award Number (AWD00XXXX)	X		X	X
Grant Number (GR0000XXXX)	X
ORSO Number	X	X	X	X
Principal Investigator (PI) Approval	X	X	X	X
Dept. Chair Approval		X	X	X
Dean/Director Approval		X
Excel Spreadsheet	X		X	X

*RCAR-FPCA: the Setup Team processes the new FPCA setup and the Award Management team manages award transfers.

Approving Officer: Principal Investigator/Director, Department Chair, Dean/Director (required for guarantee)