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|February 20, 2021||Please see HRS’s “Workforce Impact Policies and Procedures” for FAQs about how potential furloughs may affect grant-funded positions.|
|January 12, 2021||Inception-to-date (ITD) data loads are nearing completion in Workday, and are at a point where SPS can begin to validate beginning balances and start invoicing sponsors. You’ll start to see customer invoices in Workday under an award’s Billing and Receivables tab.|
|January 1, 2021||We’re live in Workday for Finance and Grants! Find up to date information on the Modernization Team’s website. While SPS can’t start invoicing out of Workday just yet, we’re working through data validation and beginning some award setups in the new system.|
|December 23, 2020||REMINDER: Workday for Finance and Grants launches January 1, 2021. Find more information about what information will be available on January 1st on the Modernization Team’s website.|
|November 8, 2020||REMINDER: Revisions to 2 CFR 200 (Uniform Guidance) become effective on November 12, 2020. We found this COGR overview and readiness guide to be very helpful.|
|November 1, 020||SPS Work Schedules have been updated for the month of November. See our Contact Information page for up-to-date ag code assignments.|
|October 28, 2020||SPS will conduct a soft-close on normal business operations during the week of November 2-6, 2020 in order to focus on legacy account cleanup and closeout prior to Workday implementation.|
|October 9, 2020||Workday cutover plans have been published for forms and processes relevant to SPS. Please see our Workday Information page for more information.|
|October 1, 2020||SPS Work Schedules have been updated for the month of October. See our Contact Information page for up-to-date ag code assignments.|
|September 25, 2020||The Office of Research has posted new guidance titled Monitoring and Managing Compliance with Staged Return to On-Site Research, Scholarship and Creative Activities. The guidance can be found on ORSO’s COVID-19 webpage.|
|September 11, 2020||SPS’s very own Colin Gulbrandsen has been named a 2020 Grant and Contract Administration Service Awardee! Check out the Office of Research website for more information. Congratulations, Colin!|
|September 1, 2020||SPS Work Schedules have been updated for the month of September. See our Contact Information page for up-to-date ag code assignments.|
|August 25, 2020||Unemployment Contributions from Program 14 Accounts: Program 14 accounts will begin making unemployment contributions starting with the pay cycle ending August 15, 2020. All other programs already contribute to the university’s unemployment pool. Program 14 accounts will contribute 0.27% of gross salaries and wages paid from those accounts, per pay period, reflected as a sub-object 07MA expense. This is an employer contribution which will not affect employee earnings, therefore nothing will change on earnings statements. In most cases, sponsors do not need to be alerted to this change, as benefits (including unemployment contributions) were already budgeted for at the pre-award stage. If your sponsor has questions about why they’re seeing these contributions now, please work with your assigned SPS accountant to provide documentation.|
|August 13, 2020||Revisions have been finalized and published for 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). See the formal announcement on the Federal Register. Revisions are effective November 12, 2020, with the exception of revisions to sections 200.216 and 200.340, which are effective August 13, 2020.|
|August 1, 2020||Dates have been announced and registration is active for this fall’s Research Administration training series! Visit HRS’s website for more information and to register.|
|July 30, 2020||WSU has a new policy relevant to research administration: BPPM 40.40 – Institutional Base Salary and Salary Cap. Check out the Office of Procedures, Records and Forms’s Website.|
|June 30, 2020||See the COVID-19 section of the SPS website for CARES-HEERF reporting.|
|June 4, 2020||
Effort Certifications are going digital! As SPS continues to adapt to new realities brought on by COVID-19, we’re adjusting how we process effort certification reports (ECRs) accordingly. For the Spring 2020 effort run, ECRs will be sent in email batches to department administrators for further distribution to appropriate signatories. Effective immediately, for all outstanding ECRs and for scheduled effort runs through the implementation of Workday, ECRs must be returned to SPS in one of the following manners, in priority order:
#1: If the appropriate signatories already have software licensing in place to accommodate digital signatures, preferably with certificates and date/time stamps, please use this method. Do not send paper copies or originals back to SPS – keep these at the department*. In this case:
#2: If #1 above is not feasible, the ECR may be printed, wet-signed, and scanned** again. Do not send paper copies or originals back to SPS – keep these at the department*. In this case:
#3: If #1 and #2 above are not feasible, the form may be returned to SPS unsigned. Do not send paper copies or originals back to SPS – keep these at the department*. In this case:
*Please note the retention period for certain grant-related documents at BPPM 90.01, and work with your area’s research administration team to ensure proper retention in a known location.
**The scan quality requirements for the Washington Public Records Act can be found at WAC 434-663-305. Please work with your assigned Information Systems group to ensure your scanning equipment is compliant – SPS is not equipped to provide assistance in meeting these requirements.
Any questions may be directed either to me or SPS’s Compliance Manager, Tyler Howard. Thank you for your partnership and flexibility in ensuring this important compliance process still occurs, despite the times.
|May 4, 2020||
WSU’s 2019 Federal Single Audit is available at the OFM and SPS websites.
|March 16, 2020||
Effective immediately, due to COVID-19 gathering size restrictions, SPS will be working remotely as much as possible. SPS remains open to serve WSU system-wide, with the following modifications: During the COVID-19 pandemic, and until further notice, SPS will follow CDC, Washington DOH and Governor Inslee’s directives regarding social distancing, alternative work locations and teleworking. There will be limited staffing on site in physical offices, with any on-site business being conducted with strict adherence to social distancing practices. SPS will not have in-person meetings, but will be able to meet with you via Zoom or Teams. SPS will be available via email, with managers also available by phone. Business documents (i.e. ETRs) can be sent electronically to SPS (scan or photo) at firstname.lastname@example.org or to the accountant assigned to your award.